2020 NJCL Convention FAX
The NJCL Convention is open to NJCL members, sponsors and adult chaperones, as well as Senior Classical League members. It is a week full of fun, fellowship, competition, and Classics!
When: Friday, July 24, 2020 - Wednesday, July 29, 2020
Where: The University of Richmond, Richmond, Virginia
What: Download this Convention Flier to use as an overview and for promotion in your classroom or publication!
Once you have read the information on these pages, proceed to the CONVENTION REGISTRATION link and follow the instructions. Once payment has been received you will receive a link to continue. Use these step-by-step instructions to help you register.
N.B. Adults and SCL delegates must complete a background check. You may register at the same time you start the background check. Please note that this is not a financial background check; it is a criminal background check, required by NJCL insurance and the University campus.
There is a limit of 1600 delegates for this Convention. See below for details.
The basic cost of the Convention is $545.00 (if paid by May 1) which includes the following: room, all meals beginning with lunch on Friday, July 24, 2020 through breakfast on Wednesday, July 29, 2020, That’s Entertainment Ticket, Fall TORCH: U. S., and a linen package (fitted and flat sheet, blanket, pillow, pillowcase, one bath towel, washcloth, bath mat).
Refund Policy: A full refund if available if cancellation is received in writing by May 15. A refund of of $250.00 is available for cancellations if requested before June 15, 2020. ABSOLUTELY NO REFUNDS AFTER JUNE 15, 2020.
The Cost of Convention is $595.00 if paid between MAY 1, 2020 and JUNE 1, 2020.
Because of the limited number of beds, requests will be processed on a first-come first-served basis. Delegates will be considered registered when forms have been submitted and fees have been paid. Each state will be allowed to register 250 students until May 1, 2020. If a state has more than 250 requests, the additional students will be put on a waiting list and contacted when spots become open. This will be determined by the time stamp on their registration form.
Additional Costs may include: lost access cards and excessive room damage charges. These will be assessed following convention.
Pre-Convention Housing is available for registered Convention delegates on the night of Thursday July 23, 2020.
The cost is $70.00 per person if requested by May 1. After May 1, the cost of Pre-Convention housing will be $80.00. This includes Thursday night housing, dinner on Thursday evening and breakfast on Friday morning. Delegates are urged to register for Pre-Convention housing if they are unsure. The deadline for requesting a refund is JUNE 15.
Check-in for Pre-Convention Housing starts July 23, 2020 at 3:00 p.m. THERE IS POSITIVELY NO EARLY CHECK-IN and there is no possibility of leaving luggage at the NJCL Check-in area.
A chaperone of the same sex must also be registered for Pre-Convention housing. The chaperone does not have to be the same chaperone as during the rest of Convention. Pre-Convention housing should be paid for at the same time as the regular Convention registration. If your travel plans change, email the NJCL Office at firstname.lastname@example.org.
N.B. Once students check-in on campus, they are considered delegates and all convention rules apply. Please see the Code of Conduct for these rules.
GETTING TO CONVENTION
Travel to the NJCL Convention is an individual’s responsibility. Students should check with their state chairs to see if the state is travelling as a group. Attendees may fly into the Richmond International Airport (RIC).
Transfers from the Airport to Campus: The Richmond Airport website lists different carriers for transportation from the airport. The University is approximately 12 miles from the airport.
Driving Directions: This link will give you driving directions to the University of Richmond. Convention Registration will be at the Robins Center. The Robins Center’s address is 365 College Road, Richmond, VA 23173.
Cultural Encounters - Official JCL Travel Agency: The National Junior Classical League has selected Cultural Encounters as its official travel agency for the 2020 NJCL Convention. Cultural Encounters is a full service agency that can provide Individual or group air arrangements, charter motor coach services, etc. Please email Harriet Harris at email@example.com.
Delta Airlines Discount: Delta Air Lines is offering special discounted airfares for Convention attendees. Discounts vary, depending on the class of ticket purchases, up to 10% off the fare for both domestic and international travel. For details, visit the Delta Discount Page.
Parking: Parking will be available in designated lots during Convention. Delegates needing a pass should pick one up during Convention Registration.
Registration on Campus: Delegates will register at the Robins Center. Greeters will direct traffic as you arrive. The Robins Center address is 365 College Road, Richmond, VA 23173.
- Thursday, July 23, 2020 from 3:00 until 11:00 pm. This is available ONLY for pre-registered and pre-paid attendees. If your plans necessitate arrival after 11:00 pm, please contact the NJCL Office.
- Friday, July 24, 2020 from 7:30 am until 4:00 pm.
Campus Map: This link will take you to an NJCL campus map which you can explore, as well as a PDF map of the campus, which you can print and bring with you. We will be using an online scheduling app, which will also have a link to the campus map.
Mailing Address: If you need to mail anything to yourself at UR, please use this address between the dates of July 13 and 24, 2020. It will be your responsibility to come to the NJCL Convention Office to pick up your boxes.
Delegate Name and Delegation
c/o David Donaldson
Physical Plant; Suite B
131 UR Dr.
University of Richmond, VA 23173
CODE OF CONDUCT
Delegates must adhere to all NJCL and University of Richmond rules. University police will be on duty 24 hours a day. Please read these rules carefully. Your signature on the permission form acknowledges that you have read these rules and regulations and will abide by them. Your presence at convention allows us to photograph you and put your photograph on the following NJCL outlets: website, publications, social media, promotional materials, etc. Regulations which will be in effect starting on Thursday, July 23 through Wednesday, July 29, 2020 are:
- NJCL and University of Richmond are committed to providing a climate that fosters respect for all those involved in our activities. As such, NJCL prohibits harassment based on gender, race, color, religion, national origin, age, disability, sexual orientation, or protected activity (such as reporting alleged harassment).
- Individuals attending the NJCL Convention are expected to use school-appropriate language throughout the convention. Lewd, obscene, or offensive language will not be tolerated.
- Your own name tag must be worn at all times. In the case when a name tag cannot be worn in a competition, the name tag must be carried by the student to the event.
- Attendance at all General Assemblies is mandatory for all NJCL delegates, sponsors, and chaperones.
- Fellowship is mandatory for all NJCL delegates, sponsors, and chaperones. Sponsors and chaperones are responsible for holding State Fellowship.
- Each delegate is expected to attend at least one colloquium and to participate in at least two contests. It shall be the responsibility of NJCL sponsors and chaperones to see that these expectations are met.
- No children under the age of 12 may attend convention. If there are extenuating circumstances, contact the NJCL office.
- The use or possession of alcoholic beverages, illegal drugs, fireworks or weapons by anyone attending the NJCL convention is strictly prohibited. Possession of alcohol, illegal drugs, fireworks or weapons constitutes a major infraction of the rules, and delegates will be sent home at their parents’ expense, but only after local authorities have carried out any required proceedings.
- NJCL delegates, sponsors, chaperones, and SCL members who fail to adhere to all Convention rules will be notified after the annual Fall Planning Meeting of the NJCL Executive Board as to whether or not they will be allowed to attend the following year’s Convention.
- All NJCL Convention delegates, sponsors, chaperones and SCL members are to remain on campus during the entire convention period. No side trips for sight-seeing in the vicinity are to be taken during the Convention period.
- Switching rooms without the consent of the NJCL Registrar is strictly prohibited. All delegates will be held responsible for any and all damages done to their assigned rooms.
- Members of the opposite sex are NOT permitted in each other’s dormitory building at any time except to attend an officially scheduled NJCL event as listed in the NJCL Convention Program. Violation of this rule will be considered a “major rules” infraction and may result in the delegate(s) involved being sent home at parents’ expenses.
- Electronic devices such as (but not limited to) cell phones, music players and game-playing devices shall not be used during General Assemblies, workshops, seminars, test sessions, and Certamen.
- NJCL delegates may not drive vehicles during convention.
- No one is allowed to drive students during Convention. Designated drivers will be available in case of emergencies. Call the NJCL desk 513-461-1301.
- Campaign materials may be posted only after the NJCL Parliamentarian has given permission to do so and only in university-approved areas. Be sure to check with the NJCL Parliamentarian for locations.
- Sponsors, chaperones, and SCL members will adhere to all rules pertaining to the Convention and will behave in a manner that will set an example for all students at the Convention and will attend to all assigned Convention duties in a positive and respectful manner.
- Convention Attendees shall act in a respectful manner to all other Convention attendees and university personnel. Any instance of misconduct should be referred to the Vice-Chair.
- Do not bring valuables to convention since NJCL and University of Richmond will not be responsible for any personal items lost or stolen.
- Report lost access card or key immediately to the NJCL Office so access can be removed from the lost card.
- UR policies prohibit the practice of propping doors, especially exterior doors of Residence Halls which puts residents at a high risk, and will also trigger an alarm to dispatch to which they will respond by sending an officer to the site.
LAWS OF THE STATE AND CITY:
- Fire evacuation — when the fire alarm sounds everyone must proceed to the nearest exit or stairwell and evacuate the building. Do not use the elevators.
- Tampering with fire alarms, fire-fighting equipment, elevators, or other safety and security equipment is strictly prohibited; it is a misdemeanor and is punishable by law. Fire alarms at the University are extremely sensitive so caution is required not to set them off. Excessive noise or horseplay is not permitted.
- The use or possession of tobacco products by anyone under the age of 18 is prohibited by the state laws of Virginia. Possession of tobacco products by individuals under the age of 18 constitutes a major infraction of the rules. Delegates not complying with this regulation will be sent home at their parents’ expense, but only after local authorities have carried out any required proceedings.
- Refer to the University of Richmond’s Policy on Preventing and Responding to Discrimination and Sexual Misconduct.
- Smoking is prohibited both indoors and outdoors on campus. The use of tobacco products, including smokeless tobacco, clove cigarettes and e-cigarettes, is not permitted on any university-owned or leased property, which includes but is not limited to, buildings, university grounds, parking areas, walkways, recreational and sporting facilities and personal vehicles parked on university grounds. Refer to the University of Richmond’s Alcohol, Tobacco, and Other Drug Policy.
- The University charges for replacing lost access cards. This will be passed on to the attendee. There will be a $10.00 charge to replace any residence hall room access card. There will be a $50.00 charge for any lost physical keys.
- Any destruction or damage of University of Richmond property is strictly prohibited. Disciplinary action will include financial remuneration for such damage or theft. ALL areas of the university must be left in the same condition as found upon arrival. Window screens must not, under any circumstances, be removed; failure to comply will result in a fine.
- Sign posting is only allowed in the residence centers using painters tape on glass surfaces. No posting is allowed in the academic buildings, the Robins Center or classrooms.
- NJCL convention delegates are not allowed to use skateboards, roller blades, skates, bicycles hover boards or scooters on campus.
- The University of Richmond has adopted a policy that strictly prohibits the use of candles within all UR facilities.
- There may be on-going construction on campus. Construction areas are completely off limits to any convention participant. Any trespassing into the construction area will be considered a serious offense.
- Only service animals, as defined by the Americans with Disabilities Act, are permitted facilities. A service animal, as defined by the Americans with Disabilities Act, means a dog individually trained to do work or perform tasks for people with disabilities. Service animals perform some of the functions and tasks that an individual with a disability cannot perform for him/herself in activities of daily living. The animal must be clearly identified as a certified guide/therapeutic animal and remain on a leash, except when doing so would interfere with the task(s) they’re trained to perform to mitigate the impact of the disability. Written documentation must be provided upon request. Refer to the University of Richmond’s policy https://disability.richmond.edu/students/animals.html.
- Scooters, bikes, skateboards, wheelies (shoes with wheels) and in-line skates are not permitted to be used inside UR facilities.
- Glitter, confetti, artificial snow, hay, or other similar decorations that cause tracking and are fundamentally ineffectual to clean up are prohibited. Cleaning fees will be assessed if these items are brought into any facility.
- Incense, candles, fog/haze machines or anything producing an open flame/haze/mist is strictly prohibited.
- Pets / Domesticated animals (excluding service animals as noted above), reptiles, snakes, spiders, and other similar creatures are restricted.
- UR prohibits the practice of propping doors, especially exterior doors of Residence Halls which puts residents at a high risk, and will also trigger an alarm to dispatch to which they will respond by sending an officer to the site.
- NJCL delegates are to be in their assigned rooms each night at the time listed for Call to Rooms in the convention program. At curfew time all NJCL delegates must be in their own assigned rooms. NJCL delegates are NOT to leave their rooms after curfew to get refreshments, do laundry, socialize with others, etc.
- All NJCL delegates must be on their assigned floors at Call to Floors and in their assigned rooms at Call to Rooms and remain there throughout the night. Sponsors and chaperones are expected to enforce this guideline and verify that their assigned NJCL delegates are in their assigned rooms at Call to Rooms.
- Delegates are not permitted to leave their rooms after Call to Rooms in order to receive food deliveries, purchase refreshments, do laundry, or socialize with students in other rooms. Any food deliveries (pizza, etc.) to the dormitories must arrive before Call to Rooms each night.
Dress Code: NJCL, SCL, Sponsors, Chaperones:
Please remember that this is a school-related event and not simply a social function, and, therefore, the expectation of appropriate school attire also applies to our convention. In order to ensure the positive image of the NJCL and all its participants, the National Committee has established these rules:
- No attire should be revealing, extremely form fitting, or in disrepair.
- No clothing should contain inflammatory, suggestive, racial, or other inappropriate writing, advertisement, or artwork.
- Appropriate footwear must be worn at all times.
- Bathing suits are fine in the pool, but delegates must follow the previous bullet points of this section when going to and from the activity. Likewise, Olympika participants may wear athletic attire while participating in such events, but it would not be appropriate to wear those clothes at an evening dance.
- Cut-offs may not be worn in place of swimming trunks in the pool.
- Anyone appearing on stage (including Roll Call participants and award recipients/presenters) should wear more professional attire (no shorts or short skirts).
- For the Day in Old Rome, Roman clothing is to be worn for spirit, the assembly, and the banquet.
- For the Farewell Dance, dress-shirts, dress-pants, slacks, ties, dresses, and skirts are recommended.
- State Chairs and Sponsors are asked to remind all attending of these recommendations before they pack for convention.
Housing for delegates will be assigned by the NJCL Office. Switching rooms without the consent of the NJCL Registrar is strictly prohibited. All residence halls are air-conditioned. Linens will be provided in each room. Each guest will receive a linen package including a fitted and flat sheet, blanket, pillow, pillowcase, one bath towel, washcloth, bath mat. Maid service is not provided for any individual room during your stay, nor is linen exchange provided (however, for extenuating circumstances contact the residence hall desk). Personal care items (not including toilet paper) are not provided. Guests should provide their own soap, shampoo, conditioner, hair dryers, and any other personal items needed during their stay. Washer and dryer units are available in each residence halls at no charge, but delegates must supply their own detergent, which can be purchased at the campus convenience store. Bathroom and shower facilities will vary depending on the hall. Some will be suite-style and others will be hall-style.
At no time may any doors, fire exits, elevators, hallways, or foot traffic be blocked by individuals, event or set-up. All Conference Housing rooms and bathrooms should be locked when participants are in the room and upon leaving the rooms. Valuables should not be stored in Conference Housing rooms. The use and/or storage of candles, incense or other devices with an open flame is strictly prohibited. Hotplates and similar cooking appliances are prohibited. All equipment and furniture in campus buildings must remain in the assigned rooms. No equipment or furniture can be moved without prior approval.
Remember to Bring: alarm clock, personal hygiene items (toothbrush, shampoo, etc.), swimsuit and towel (none will be provided at the pool!), athletic shoes, toga or stola for “Day in Old Rome,” sunscreen, lip balm, moisturizer, coat hangers, change for vending machines, and a hat (for outdoors). Adults may need a calculator for tallying scores in contests.
For non-emergency medical situations, such as first-aid, come to the NJCL desk in the Tyler Haynes Commons. NJCL has contracted with a nurse who can take care of the non-emergency needs.
For medical emergencies, dial 804-289-8911 from a mobile phone, or 8911 from a campus phone. 911 will work but will be slower. Then contact the NJCL Office at 513-461-1301.
If you have a medical situation which requires special accommodations (e.g. accessible rooms, medicine that needs refrigeration), please contact the NJCL Office at 513-461-1301.
The NJCL Convention officers many, many opportunities for competition. Find more information on each contest on the Convention Contest webpage.
Academic Contests (including Agon)
Certamen (including both Competitive and Open)
Olympika and Ludi
2020 CONVENTION FEATURES
SEMINARS are presentations given by specialists on a particular topic. These aim to help with the expansion of knowledge and understanding of a given topic or field of interest. Both sponsors and delegates should attend seminars.
WORKSHOPS are scheduled at designated times to provide opportunity for interested
persons from all states to come together to share and exchange ideas in a particular area of interest.
Author George O’Connor:
The NJCL is excited to welcome author George O’Connor to our convention this summer. Mr. O’Connor will do a seminar for students on Sunday afternoon at 1:00 and one for teachers that evening at 8:00. Each session will be followed by a book signing. Books will be available for purchase, or participants may bring their own copies to be signed.
George O'Connor is an author, illustrator and cartoonist. Above all, George is a Greek mythology buff and a classic superhero comics fan, and he's out to remind us how much our pantheon of superheroes (Superman, Batman, the X-Men, etc.) owes to mankind's original superheroes: the Greek Pantheon. Now he has brought his attention to OLYMPIANS, an ongoing series retelling the classic Greek myths in comics form.
In his New York Times bestselling Olympians series, O'Connor draws from primary documents to reconstruct and retell classic Greek myths. But these stories aren't sedate, scholarly works. They're action-packed, fast-paced, high-drama adventures, with monsters, romance, and not a few huge explosions. O'Connor's vibrant, kinetic art brings ancient tales to undeniable life, in a perfect fusion of super-hero aesthetics and ancient Greek mythology.
George's first graphic novel, Journey Into Mohawk Country, used as its sole text the actual historical journal of the seventeenth-century Dutch trader Harmen Meyndertsz van den Bogaert, and told the true story of how New York almost wasn't. He followed that up by illustrating Ball Peen Hammer, the first graphic novel written by playwright Adam Rapp, a dark, dystopian view of a society's collapse.
In addition to his graphic novel career, O'Connor has published several children's picture books, including the New York Times best-selling Kapow!, Sally and the Some-Thing, If I Had a Raptor, and If I Had a Triceratops.
George lives in Brooklyn, NY with two terrible cats and one good one.
The purpose of the Agora is to provide an opportunity for NJCL and NSCL chapters and states to raise funds to accomplish their JCL/SCL projects, and for NJCL Convention participants to obtain goods promoting the JCL and the Classics.
Vendors at the Agora must be registered for convention and may be NJCL or NSCL members or sponsors, selling for the benefit of local, state, or national JCL and/or SCL organizations.
All items sold must be in good taste. The sale of consignment or re-sale items is permitted with the profit of the sale going to the JCL/SCL group.
Vendors may not sell items at any other times besides those listed below.
- Friday 7:30 pm - 10:00 pm
- Saturday 8:15 pm - 10:15 pm
- Sunday 8:00 pm - 10:00 pm
- Tuesday 8:30 pm - 10:00 pm
Deadline to reserve tables is July 1, 2020.
That’s Entertainment is always a convention favorite, and this year will be no exception.
That’s Entertainment is a talent show in which JCL delegates compete for cash prizes. In past years, many excellent acts have appeared on the That’s Entertainment stage.
The cost of your That’s Entertainment ticket is included in your Convention Packet, registration. Proceeds will go to the NSCL Scholarship Fund. Contributions will also be accepted at the door.
JCL delegates wishing to perform in That’s Entertainment must register on Friday, July 24, 2020 - 8:00 am - 10:45 am (see program for location). Auditions will be held Saturday, July 24, 2020 - 5:00 pm - 8:00 pm (see program for location). If you cannot make it to these auditions, contact SCL to make arrangements for an audition.
Performers will have a strict 3-minute limit on their performance time. A piano will be provided for acts to use during That’s Entertainment and auditions. Performers will need to provide their own music, accompanist, or props for the act. Please make sure that all music is in good taste and that all props conform to the Code of Conduct.
For additional information about That’s Entertainment contact Jamie Doyle, NSCL Vice-President, at firstname.lastname@example.org or Kyle McGimsey, Olympika Contest Chair/NSCL Advisor, at email@example.com.
The Convention Ear:
The Convention Ear is a daily newsletter published by the NSCL. The Convention Ear contains reviews of the previous day’s events and important information about upcoming activities during convention. Biographies of officer candidates and personal ads are highly anticipated features of The Convention Ear.
JCL delegates wishing to serve as reporters or contributors for The Convention Ear should register on Friday, July 24 2020, - 8:00 am - 10:45 am at the NSCL Registration Desk. JCL contributors will receive credit for any submissions that are published in The
For additional information about The Convention Ear contact Kris Plunkett, NSCL Editor, at firstname.lastname@example.org or Kyle McGimsey, Olympika Contest Chair/NSCL Advisor, at email@example.com.
10:45 am NSCL Brunch for Current Members
11:00 am NJCL Officers and National Committee Lunch
11:30 am State/Provincial Chairs’ Luncheon and Meeting
6:30 pm ACL President’s Dinner with NJCL/NSCL Officers
7:30 am NJCL Scholarship Committee Working Breakfast
11:30 am SPQR & Former National Committee Luncheon
6:00 pm Sponsors’ and Chaperones’ Banquet Group A
12:45 pm NSCL Scholarship Working Lunch
6:00 pm Sponsors’ and Chaperones’ Banquet Group B
11:30 am NSCL Reception
12:00 noon NSCL Banquet
6:45 pm Day in Old Rome Banquet
The Hospitality Lounge will be open for sponsors and chaperones. See program for times and location.
Display of Teaching Materials:
The display will include materials from various publishers. It will also include the complete display from the ACL’s Teaching Materials and Resource Center. See program for dates, times, and location. Students as well as teachers are invited to visit.
Each evening the Virginia JCL will organize non-competitive events for the delegates’ enjoyment. These will include: Open Swim, Team Trivia, Karaoke, Games, and Pandora’s Escape Room. There will also be three dances. The National Officers encourage everyone to dress according to the theme for each night.
Saturday: Charlotte’s Web
Sunday: Summer’s Spiders and Skeletons
Tuesday: Passing of the (Olympic) Torch
All states are encouraged to participate in the spirit contest. Based upon the number of delegates attending the convention, each state will be placed in one of the following categories: small, medium, large, or extra large. Spirit will be judged fifteen minutes before General Assemblies II, III, and IV. The Spirit Contest on Tuesday will take place during the Roman Procession. Roll call will be included in Saturday’s spirit contest. Roll call, in the form of a state delegation report, will be limited to forty-five seconds and two participants on stage per state. Remember that delegates participating in roll call CANNOT wear shorts, short skirts, tank tops, etc. while on stage. If time limits are exceeded for roll call, a reduction in state points will result. Any type of misconduct or tasteless spirit displays will result in immediate disqualification. Such displays include: discrediting another state or the JCL, noise makers (except during roll call), and distasteful attire.
Please note: face paint and body paint will not be allowed on any day. During the final General Assembly, overall spirit awards from each category will be presented to the states that have accumulated the most points throughout the week. Roll call awards will also be given during the final General Assembly.
Sunday: VA! VA! State T-shirt Day
Monday: Purple Rain and Golden Slumber
Tuesday: Arachne’s Web
There will be a spirit orientation meeting on Friday, July 24, 2020 after the first general assembly. Rules and regulations for daily spirit competitions and roll call will be discussed. All questions can be answered at this meeting as well.
N. B. Two delegates from each state must attend or points will be deducted from state points(unless there is only one delegate attending from the state).
A special luncheon for retired sponsors (SPQR) and former National Committee members will be held on Sunday, July 26, 2020 at 11:30 am. See program for location.
Community Service Project:
Each year NJCL, under the guidance of the 2nd Vice President, sponsors a Community Service Project. Sessions for this project run concurrently with the Colloquia Sessions. This year’s project will be making fleece blankets. States are asked to contribute 2-yard sections of fleece fabric.
FOR MORE INFORMATION
Agenda or Convention Events:
University and Local Matters:
Convention Co-Chair, Debbie Brooks
Convention Co-Chair, Donna Dollings
Convention Co-Chair, Sue Robertson
All Aspects of Registration:
Convention Registrar, Sherwin Little - (513) 461-1301 - Fax (513) 529–7742
Telephone Numbers during Convention: NJCL Desk - (513) 461-1301
University of Richmond Police Department:
Non-Emergency - Contact NJCL first at the number above. Campus police may
be reached at (804) 289-8715
FOR ALL EMERGENCIES DIAL – (804) 289-8911 from a cell phone or 911 from
a campus phone